Payments
The Hirer undertakes to pay to the Owner on demand:
- Any surcharge applicable for inter-city travel or if the vehicle is returned to a location other than the one specified, without prior written consent from the Owner.
- Additional fees for vehicle delivery outside of regular operating hours or beyond the boundaries of the town.
- Charges encompassing rental duration, specialized accident insurance premiums, and miscellaneous fees and expenses.
- An amount restricted to the prevailing rate outlined for repairing potential damages inflicted upon the vehicle if the Hirer opted out of covering the deductible elimination charge (Collision Damage Waiver).
- Provided the Hirer has procured Collision Damage Waiver under this agreement, they will be protected against damages resulting from collisions due to their negligence, excluding the deductible amount specified under CDW.
- In the event that the Hirer has not opted for Collision Damage Waiver under this agreement, they are held accountable for the market value or cost of replacing the vehicle in question.
- Regardless of whether Collision Damage Waiver is in effect, the customer will forfeit coverage in cases of negligence and failure to adhere to the terms outlined in both sections of this rental agreement. Consequently, the deductible amount or even the entire cost of damages will be payable to the owner.
- It is crucial to note that if the driver has not chosen or paid for a partial insurance through the Optional Extras prior to renting a vehicle, they are fully liable to cover the entire cost of any damages sustained by the vehicle during their possession. In such instances, with no maximum excess liability applicable.
In the event of a request for payment, the Hirer is obligated to settle the amounts owed to the Owner in accordance with this contract within 48 hours. Failure to do so will result in the Hirer being liable for contractual interest at the prime rate plus three percent, in addition to the principal amount and recoverable costs.
All fines, fees, expenses, and taxes incurred as a result of traffic violations, parking violations, or any other legal infractions during the contract period are the sole responsibility of the vehicle, the Hirer, or the Owner, except however for infringements resulting from fault on the Owner’s part.
Insurance Cover & Limitations
Third party insurance with no excess liability is included in the price. This insurance, in compliance with Cyprus law, covers the cost of repairs resulting from any accidents caused by the Hirer to third parties.
Customers are provided with the choice to opt for Collision Damage Waiver (C.D.W) as an extra insurance policy, covering any damages resulting from collisions involving the rented vehicle.
Please be aware that the partial insurances offered by KP Car Rentals do not provide comprehensive coverage for any of our rental vehicles. A deductible responsibility is applicable to all Hirers who opt for C.D.W based on each car group. The deductible amounts are as follows:
- Group M, N, E, H, C, D: €4000 (maximum amount payable by Hirer)
- Groups I, J, S, R: €4000 (maximum amount payable by Hirer)
- Groups F, G, P, U: €8000 (maximum amount payable by Hirer)
- Groups L, W, X: €20,000 (maximum amount payable by Hirer).
Customers who have purchased the Tires, Windscreen, Body partial insurance are exclusively covered for damages occurring specifically on these three areas of the vehicle: Tires, Windscreen, and Body.
It’s crucial to note that if the driver has not opted for or paid for a partial insurance through the Optional Extras prior to renting a vehicle, they are fully liable to cover the entire cost of any damages incurred by the vehicle while in their possession, with no maximum excess liability in place.
The Hirer is required to provide a valid credit card to authorize a security deposit for the vehicle. A minimum amount of €450 is necessary for the security deposit, excluding luxury cars.
The security deposit is refunded at the conclusion of the rental agreement, typically within 15 days, provided the vehicle is returned without any damages, theft, or violations, and the same amount of fuel.
Following the specified 15-day period mentioned above, the owner, as outlined in the rental agreement, retains the authority to charge the Hirer’s credit card for any fines or violations that may arise subsequent to the conclusion of the rental period.
For long-term rentals extending three months or more, the Hirer is required to provide a security deposit equivalent to two months of hire in advance. This amount is held until the end of the rental agreement, typically released within 15 days, contingent upon the vehicle’s return without damages, theft, or fine violations, and with the same amount of fuel.
The insurance coverage for the Hirer and any additional drivers is strictly applicable only during the specified period outlined in the signed rental agreement. However, this insurance becomes void under certain circumstances:
- If the driver is found to be under the influence of alcohol or drugs.
- When the vehicle is operated off-road or on unpaved roads.
- If an unauthorized individual, not listed on the rental agreement, is driving the vehicle.
- When the vehicle is utilized for any illegal activities.
- In instances of misuse or improper handling of the vehicle.
In case of accident, damage or any issue regarding the vehicle please inform us immediately via call (+357) 97676221 for further assistance.
The Hirer is obligated to remain on-site during any incident unless directed otherwise by the company or a police officer present.
The Hirer acknowledges that the vehicle shall not be utilized for the following purposes:
- Engaging in illegal activities, races, or transporting passengers for payment.
- Towing trailers or other carriages.
- Operating the vehicle while under the influence of alcohol or drugs.
- Driving off-road or on unpaved surfaces
- The Hirer must ensure that the vehicle is not overloaded with passengers, meaning it cannot carry more passengers than permitted by the registration papers of the vehicle.
- Additionally, the Hirer will assume personal responsibility for any violation, whether accidental or deliberate, of the aforementioned rules, committed either by themselves or by any drivers of the car.
Furthermore, the Hirer retains full personal responsibility for covering all direct or indirect damages, expenses, or costs incurred by the vehicle or the owner, irrespective of any insurance or additional coverage purchased. Moreover, any breach of these obligations authorizes the Owner to immediately request the return of the vehicle.
KP Car Rentals assumes no liability for transportation in the event of accidents or damages that occur in off-road areas. Insurance becomes void when crossing the border to the north side of Cyprus. Please note that visiting the occupied side of Cyprus is at the Hirer’s own risk, as KP Car Rentals cannot provide assistance in case of breakdowns or accidents. KP Car Rentals reserves the right to pursue any amount arising from damages or accidents occurring on the north side of Cyprus.
KP Car Rentals has the right to charge the Hirer’s or additional driver’s credit card for any unsettled amounts from damages/fines occurred during the rental period.
The Hirer is responsible for fuelling the vehicle with the appropriate type of gasoline. Failure to do so obligates the Hirer to cover the repair costs resulting from this error, as it is not covered by insurance. The Third-Party insurance provided for each rental vehicle is subject to the Terms & Conditions specified in the relevant insurance policy with the Hire Risks Pool. In the event of accidents, the insurance does not cover the driver for any costs related to death or injuries. Any disputes regarding this rental will be resolved in accordance with Cyprus Law. If the Hirer is an individual, the court will be selected based on local law, while if the Hirer is not an individual, the court will be chosen based on the location of the Owner’s registration office.
Financial Liabilities
Deliveries & Collections
Our branch is situated in the Lythrodontas area of Nicosia. We provide “meet & greet” services at Larnaca airport and all hotels within the Nicosia and Larnaca regions.
All our vehicles are available for rentals spanning short durations (minimum of one day), as well as weekly and monthly periods. Our rates include airport delivery and collection fees. We strongly advise all customers to ensure the accuracy of their flight and contact details when making a booking.
The Hirer is responsible for returning the vehicle at the agreed-upon time, location, and with the same fuel level as specified in the signed rental agreement. A one-way fee is applicable for changes in drop-off location, while out-of-hours fees apply to rentals occurring between 19:00 and 07:00.
To avoid additional daily charges, we recommend informing us of any changes within a reasonable timeframe via phone at (+357) 22315317 or email at [email protected]. We advise providing at least 48 hours’ notice for changes. Please be aware that during busy periods, extensions may not be guaranteed.
Failure to return the vehicle at the agreed time, date, or location will result in extra charges, which vary according to the vehicle group. All vehicles must be returned with the same fuel level as when rented. Unused days are non-refundable. We suggest checking the vehicle for personal belongings during drop-off, as KP Car Rentals does not accept responsibility for items left in the vehicle.
The Hirer is accountable for fines resulting from parking or road violations during the rental period. If the Hirer neglects to disclose or settle any fines, the company reserves the right to charge the Hirer’s designated credit card as specified in the rental agreement.
Cancelation Policies
Failure by the Hirer to collect the vehicle at the agreed time and day, with a grace period of one hour, without providing sufficient advance notice, constitutes a “No show,” resulting in no refund.
If the Hirer cancels the reservation less than 48 hours before the agreed pick-up time and date, a fee equivalent to 2 days of rental cost is charged. However, if the Hirer cancels the reservation at least 48 hours prior to the agreed pick-up time and date, a full refund is issued.
In case of reservation cancellation, the full amount will be refunded provided that the cancellation is made 48 hours prior to the scheduled appointment
SETTLEMENT OF DISPUTES
For any dispute relating to this contract and so far, as permitted by local law:
- If the Hirer is an individual, the court will be chosen according to the local law;
- If the Hirer is not an individual, the court will be chosen exclusively according to the place where the Owner has his registration office.
